A demo app for BC property and strata managers that sends formal notices digitally, tracks resident consent, records delivery status, and produces audit-ready proof-of-delivery logs.
This is a demo application. Emails are simulated and delivery does not constitute legal service. Confirm service rules with the RTB or a lawyer.
Real product screens
Public screens from CareBoard. Private household dashboards are excluded to protect care and employment information.
Manager dashboard with delivery metrics and recent notices.Per-recipient delivery log with timestamps and status tracking.Resident view with notice history and acknowledgement.
The problem
Property and strata managers in BC need documented proof that residents received formal notices. Paper notices lack delivery confirmation, and digital delivery requires recorded consent. Without a clear audit trail, managers cannot demonstrate compliance when disputes arise.
The approach
A notice-delivery system that records resident consent (date and method, such as the RTB-51 form), blocks delivery to residents who have not consented, tracks each notice through sent, delivered, opened, and acknowledged states, and produces timestamped proof-of-delivery logs with SHA-256 content fingerprints.
Evidence in the implementation
These points are grounded in the project repository, its tests, and its technical documentation. They are not estimates of business impact.
Consent enforcement
The system blocks digital delivery to residents who have not provided consent. Consent records include date and method (such as an RTB-51 form reference).
Delivery tracking
Each recipient's delivery status is tracked independently: sent (email dispatched), delivered (received by mail server), opened (email opened), and acknowledged (resident confirmed receipt). Timestamps are recorded for each state.
Content integrity
A SHA-256 hash of the notice content is computed and stored when the notice is created, providing proof that the content has not been modified after delivery.
Audit export
Delivery logs can be exported as CSV or JSON, including recipient, status, timestamps, and content hash for use in compliance or dispute scenarios.
Known constraint
This is a demo application. Emails are simulated and not actually sent. The system does not constitute legal service of notices. Confirm service rules with the Residential Tenancy Branch or a lawyer.
Implemented capabilities and intended benefits
Delivery tracking and consent recording are demonstrated in the app. Legal compliance and real-world effectiveness have not been verified.
Resident consent recording with date, method (e.g. RTB-51), and opt-out handling
Evidence: Demonstrated in the resident management interface.
